Privacy & Data Protection Notice

Our Mother Earth Foundation (OMEF) is an independent non-profit foundation working internationally in the fields of environmental protection, climate action, sustainable development, community resilience and related areas.

Where applicable law requires OMEF to appoint a Data Protection Officer, UK representative or other designated privacy contact, the relevant details will be provided in this Privacy & Data Protection Notice.

Depending on how you interact with us, we may collect:

• your name;
• email address;
• telephone number;
• organisation and professional information;
• country or general location;
• information contained in enquiries or correspondence;
• information provided when registering for an event, programme or activity;
• information relating to partnerships or professional engagement;
• preferences regarding communications;
• technical information about your device or browser;
• information concerning your use of our website; and
• other information that you voluntarily provide to us.

We may collect personal data:

• directly from you;
• when you contact us;
• when you complete an online form;
• when you subscribe to communications;
• when you register for an event or activity;
• when you communicate with us as a partner, participant or stakeholder;
• through information generated by your use of our website; or
• from publicly available sources where this is lawful and appropriate.

We may use personal data to:

• respond to enquiries;
• communicate with you;
• administer programmes, events and activities;
• manage relationships with partners and stakeholders;
• provide information you have requested;
• send communications where you have requested or consented to receive them;
• maintain appropriate organisational records;
• improve and secure our website and digital services;
• understand how our website is used;
• prevent misuse, fraud or unlawful activity;
• comply with legal and regulatory obligations; and
• establish, exercise or defend legal rights.

Where UK GDPR applies, we will process personal data on an appropriate lawful basis. Depending on the circumstances, this may include:

• Your consent;
• Performance of a contract or steps taken at your request;
• Compliance with a legal obligation;
• Protection of vital interests; or
• Our legitimate interests, provided that these do not unfairly override your rights and interests.

Where we rely on legitimate interests, these may include administering and developing our activities, maintaining relationships with stakeholders and partners, responding to enquiries, maintaining website security, preventing misuse, improving our services and communicating with individuals where permitted by law.

Where we rely on consent, you may withdraw your consent at any time.

If you choose to receive communications from OMEF, we will use your contact details for the purposes described when you subscribe or otherwise provide your information.

Where applicable law requires consent for electronic marketing communications, we will obtain and record appropriate consent.

You may unsubscribe from non-essential communications at any time by using the relevant unsubscribe mechanism or contacting us.

We do not sell personal data.

We may share personal data where reasonably necessary with:

• service providers supporting our website or digital infrastructure;
• communications and mailing-service providers;
• event or programme service providers;
• professional advisers;
• technology and security providers; and
• public authorities or other persons where disclosure is required or permitted by law.

Where appropriate, we seek to ensure that organisations processing personal data on our behalf provide appropriate confidentiality and security protections.

OMEF operates and works internationally. Personal data may therefore be transferred to, accessed from, or processed in countries outside the country in which you are located.

Where the UK GDPR or other applicable data protection law requires safeguards for an international transfer of personal data, OMEF will use an appropriate lawful transfer mechanism and appropriate safeguards.

Depending on the circumstances, these may include an applicable adequacy decision, standard contractual safeguards recognised by applicable data protection law, or another transfer mechanism permitted by applicable law.

Where required by law, further information about the safeguards applicable to a particular international transfer may be obtained by contacting us at privacy@ourmotherearthfoundation.org.

We retain personal data only for as long as reasonably necessary for the purpose for which it was collected, taking account of our legal, regulatory, operational and reporting obligations.

We determine retention periods based on factors such as the purpose for which the information was collected, our legal and regulatory obligations, operational requirements and the need to establish, exercise or defend legal claims.

We take reasonable technical and organisational measures to protect personal data against unauthorised access, accidental loss, misuse, alteration or disclosure.

However, no internet transmission or electronic storage system can be guaranteed to be completely secure.

Where UK GDPR or equivalent legislation applies, you may have rights including:

• the right to request access to personal data we hold about you;
• the right to request correction of inaccurate or incomplete data;
• the right to request deletion in certain circumstances;
• the right to restrict processing in certain circumstances;
• the right to object to certain processing;
• the right to data portability in applicable circumstances;
• the right to withdraw consent where processing is based on consent; and
• rights relating to automated decision-making and profiling, where applicable.

To exercise a right, please contact: privacy@ourmotherearthfoundation.org. We may need to verify your identity before responding to a request.

If you have concerns about how we handle your personal data, please contact us first at: privacy@ourmotherearthfoundation.org

Where UK data protection law applies, you may also have the right to complain to the Information Commissioner's Office (ICO) or another competent supervisory authority.

Our website is not intended to knowingly collect personal data from children without an appropriate lawful basis or, where required, appropriate consent.

If you believe that a child has provided personal data to us in circumstances where this should not have occurred, please contact us.

Our website may contain links to third-party websites or services.

We are not responsible for the privacy practices, security or content of third-party websites. We encourage you to review their privacy notices before providing personal data.

We may update this Notice from time to time to reflect changes in our activities, technology or applicable law.

The latest version will be published on this page with its effective date.